2025 HBCU College Tour Chaperone Application

Section 1: Applicant Profile Information

Section 2: Responsibilities of a Chaperone

Chaperones play a vital role in the success and safety of the Navicore Partners HBCU College Tour. All chaperones are expected to:

• Serve as a role model and uphold Navicore’s values of excellence, respect, and professionalism.

• Contact (via phone or email introduction) assigned students and parents prior to trip departure.

• Attend both scheduled chaperone and student orientation sessions.

• Supervise and monitor students at all times, ensuring punctuality, safety, and engagement.

• Assist with student check-ins, attendance, room assignments, and group transitions.

• Attend all scheduled tours, group meetings, and events.

• Report incidents, injuries, or concerns immediately to Navicore staff.

• Support the enforcement of rules and expectations as outlined by Navicore Partners and tour guidelines.

• Maintain a substance-free environment (no alcohol, drugs, or smoking permitted during tour activities).

Section 3: Chaperone Guidelines

All chaperones must agree to abide by the following:

• Treat all students, staff, and school representatives with respect and dignity.

• Use discretion and professionalism in all interactions.

• Remain with assigned student groups as directed.

• Maintain confidentiality when appropriate.

• Avoid favoritism or inappropriate relationships with students.

• Participate in required pre-trip orientations and debriefings.

• Follow all local laws, school regulations, and Navicore policies.

Section 4: Insurance and Liability

Navicore Partners maintains general liability insurance coverage for all sanctioned trips and events. However, chaperones are:

• Encouraged to maintain their own health and/or travel insurance during the duration of the tour.

• Required to sign a liability waiver acknowledging the risks involved with travel and student supervision.

• Expected to notify Navicore of any limitations that may affect their ability to travel or perform duties.

Section 5: Background Clearance Certification

All chaperones must undergo a background check before final approval is granted and provide proof of completion.

Please check the box below to confirm your understanding:

If you have completed fingerprinting/background clearance in the last 12 months, please attach proof.

Section 6: Certification & Signature

I certify that the information provided in this application is true and complete. I understand and agree to the responsibilities and expectations outlined above. I understand that my role as a chaperone is voluntary and that Navicore Partners reserves the right to accept or decline any application at its discretion.